Licensed under
Original text
Chair’s Report
There has been a fair bit of small business since our last meeting, mostly conducted as part of other (ad hoc) committees.
- Publication of P5
- Copies of P5 were distributed to membership, major contributors, and members and subscribers who took advantage of our offer to purchase for them at cost at the end of 2008; invoices have not yet been sent to those who purchased as part of our bulk rate.
- Webstore for print on demand is in final stages of completion. Delay has been due to staffing–I’ve been working on it around other things–and questions of price-per-volume cost (which has dropped sllghtly from initial estimate) and method for indicating membership status. Hope to complete final paperwork by end of this week (keeps getting bumped by other deadlines).
- Mellon Grant
- Extension successfully requested. Project is now scheduled to be completed by October 31, 2009, with final receipts due by December 31.
- Ad hoc credit card and administration committee
- We seem to have partially resolved the question of the disbursement of administrative funds in Nancy–there was a misunderstanding at the last meeting concerning what is really internal book-keeping at Nancy
- Have not made any progress on looking into cost savings at Virginia or Nancy in order to fund a central administrators
- Put off discussion of Credit Card acceptance for the period at which we send invoices out to members as this seemed to introduce unnecessarily complications at a time-sensitive moment. VL and DPOD are going to return to the issue in March in order to offer the service to members. This will allow us to experiment with the system on a smaller group of people than the membership database, and hopefully capture some contributions from individuals in projects that are not able to contribute as members this year.
- From VR and DPOD’s perspective, the second half of 2009 should involve converting adding member information to the shopping cart database so that it would be ready for use for member invoicing in 2010. This would also allow real time membership information for the proposed TEI Tite benefit.
- Ad hoc conference discount committee (VL, DPOD, CW, and Kevin Hawkins)
- Put together last meeting to look into whether we should offer free or discounted attendance to conference portion of members meeting
- In brief email discussion, decided to offer discount rather than free admittance. Since the final conference fee is still to be set, we phrased this as a minimum cash value in letter to members rather than fixed percent.
- Conference and Members’ Meeting
- Initial core committee has met (Ray Siemens chair; Kevin Hawkins local organiser, SS, board rep, DPOD ex officio)
- Planning to add external members to committee (list of three possible names is now being followed up on)
- Discussed refereeing and theme for conference: Would like to expand reviewers to beyond conference committee; leave some space for late-breaking research
- Plan like to purchase and host licence for conftool software (Syd has installed and used it before, we hope he will be willing to help us again with it). This proved extremely useful last year
- Still working on changes to fee/funding model
- Outreach, Collaborations, and Invitations
- Digital Medievalist will be holding a symposium in Lyon immediately before TEI Council Meeting (March 31st)
- We’ve agreed to “cosponsor” Balisage–involves adding information to website and sending message to list in exchange for member discount
- Contacted by Fabio Ciotti regarding permission to issue second and revised edition of TEI Lite translation (see agenda item for further discussion)
- Contacted by Christoph Anderl regarding participation in “Conference on Chinese manuscripts and text mark-up”–have written back to hear about what kind of participation, dates, and possibility of funding.