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Original text
16 September 2007 Converted to P5 12 October 2006
First draft from notes
Chris Ruotolo
The meeting commenced shortly after 1500 UTC, with the following in attendance:
- Syd Bauman (SB)
- Lou Burnard (LB)
- Julia Flanders (JF)
- John Lavagnino (JL)
- Veronika Lux (VL)
- Daniel O’Donnell (DO)
- Daniel Pitti (DP)
- Sebastian Rahtz (SR)
- Chris Ruotolo (CR)
- John Unsworth (JU)
- Matt Zimmerman (MZ)
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- JU reported that Perry Trolard, a grad student at UIUC, is working on a project to
combine the tagsets and schemas at UC, Michigan, Virginia, and one other
institution. He will propose a union set of those practices, express it in ODD, and
submit it to the DLF for approval. Perry will be at the DLF meeting in Boston on Nov.
8-10, with UIUC and DLF splitting the cost.
The Board discussed the relationship of the DLF working group to the TEI, and decided that the results of this work should go to Christian Wittern, as well as the DLF group. JU will manage this.
- JU reported that Perry Trolard, a grad student at UIUC, is working on a project to
combine the tagsets and schemas at UC, Michigan, Virginia, and one other
institution. He will propose a union set of those practices, express it in ODD, and
submit it to the DLF for approval. Perry will be at the DLF meeting in Boston on Nov.
8-10, with UIUC and DLF splitting the cost.
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- CR reported that David Sewell is currently revising content for the new website.
Setting up the backend with OpenCMS has been slow going and is holding up the
project. DP and JU will arrange to get Shayne Brandon and Amit Kumar together to
focus on this project for a week and get it done, as soon as possible. The Board
reiterated the urgent need for a new site, and discussed the possibility of adding
revised content to the old site before the new backend is complete. Frequent
downtime on the current site is a major concern; memory upgrades on the IATH server may
help with this.
- CR reported that David Sewell is currently revising content for the new website.
Setting up the backend with OpenCMS has been slow going and is holding up the
project. DP and JU will arrange to get Shayne Brandon and Amit Kumar together to
focus on this project for a week and get it done, as soon as possible. The Board
reiterated the urgent need for a new site, and discussed the possibility of adding
revised content to the old site before the new backend is complete. Frequent
downtime on the current site is a major concern; memory upgrades on the IATH server may
help with this.
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- MZ, JF, and VL have discussed this via email and will continue the discussion
offline.
- MZ, JF, and VL have discussed this via email and will continue the discussion
offline.
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- MZ and CR reviewed the secretary language in the bylaws and decided that we are in
compliance.
- MZ and CR reviewed the secretary language in the bylaws and decided that we are in
compliance.
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- To be discussed at the upcoming Board meeting.
- To be discussed at the upcoming Board meeting.
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- No action yet.
- No action yet.
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- JF sent the update to the Board mailing list.
- JF sent the update to the Board mailing list.
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- The nominations procedures will be discussed at the upcoming Board meeting. The
Board must decide whether or not to include everyone who is nominated or
self-nominated on the ballot. JL will research the ideal number of candidates
relative to the number of slots, and he, DO, and JF will discuss this issue, along
with the problem of candidates being nominated repeatedly but not elected, after the
Members’ Meeting.
- The nominations procedures will be discussed at the upcoming Board meeting. The
Board must decide whether or not to include everyone who is nominated or
self-nominated on the ballot. JL will research the ideal number of candidates
relative to the number of slots, and he, DO, and JF will discuss this issue, along
with the problem of candidates being nominated repeatedly but not elected, after the
Members’ Meeting.
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- MZ has asked James Cummings to recommend a “P5-ready” logo, and he may have
something ready to show by the Members’ Meeting. MZ will contact him again.
- MZ has asked James Cummings to recommend a “P5-ready” logo, and he may have
something ready to show by the Members’ Meeting. MZ will contact him again.
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- To be discussed at the upcoming Board meeting.
- To be discussed at the upcoming Board meeting.
- To be discussed at the upcoming Board meeting.
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- JF reported that the response from sponsors was very good, and we now have all the
support we sought for coffee breaks, receptions,etc. The conference bag will contain
promo from these sponsors. Ray Siemens and Karin Armstrong have done a wonderful job
organizing, and planning for the meeting is on track. A few late poster sessions have
been added to the program. Hotel registrations are still lagging, and we will pay about
$700 more for the venue if we don’t fill our projected number of rooms.
VL will not attend the meeting; Gautier Poupeau will attend the Board meeting in her place.
- JF reported that the response from sponsors was very good, and we now have all the
support we sought for coffee breaks, receptions,etc. The conference bag will contain
promo from these sponsors. Ray Siemens and Karin Armstrong have done a wonderful job
organizing, and planning for the meeting is on track. A few late poster sessions have
been added to the program. Hotel registrations are still lagging, and we will pay about
$700 more for the venue if we don’t fill our projected number of rooms.
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- MZ reminded the Board that host reports and financial reports will need to be ready by
the Board meeting. Host reports should be sent to CR; financial reports go to DP. DP
will contact the accountant to ensure that the necessary tax forms have been received.
Reports will be distributed on the website, not in paper form; handouts at the meeting
will include the URLs for the reports.
Christian Wittern has inquired about how much money is left in the Council’s budget. DP thinks there is approximately $6000 left, with two reimbursements (roughly $1000 each) outstanding.
- MZ reminded the Board that host reports and financial reports will need to be ready by
the Board meeting. Host reports should be sent to CR; financial reports go to DP. DP
will contact the accountant to ensure that the necessary tax forms have been received.
Reports will be distributed on the website, not in paper form; handouts at the meeting
will include the URLs for the reports.
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- MZ will be leaving the Board at the end of the year, so a new Chair must be appointed.
SR and DO have both expressed interest in serving. Once they both check with their
institutions and confirm their ability to serve, the Board will appoint the new chair
via e-mail, hopefully before the Members’ Meeting.
- MZ will be leaving the Board at the end of the year, so a new Chair must be appointed.
SR and DO have both expressed interest in serving. Once they both check with their
institutions and confirm their ability to serve, the Board will appoint the new chair
via e-mail, hopefully before the Members’ Meeting.
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- Oxford may be willing to submit a new bid for hosting the 2007 MM, if all the other
bids are deemed unfeasible. The Board discussed the financial implications of holding
the meeting in Taiwan or New Zealand, and decided to take a quick email poll of the TEI
community to gauge their feelings about the various potential locations for the MM. JF
will draft the email survey, which will go out to TEI-L and the membership list. The
Board will decide on the 2007 MM location at the meeting in Victoria.
- Oxford may be willing to submit a new bid for hosting the 2007 MM, if all the other
bids are deemed unfeasible. The Board discussed the financial implications of holding
the meeting in Taiwan or New Zealand, and decided to take a quick email poll of the TEI
community to gauge their feelings about the various potential locations for the MM. JF
will draft the email survey, which will go out to TEI-L and the membership list. The
Board will decide on the 2007 MM location at the meeting in Victoria.
- MZ asked the Board to look over the agenda for the
upcoming Board meeting and post any suggested changes to the Board mailing list.
The meeting adjourned at approximately 1600 UTC.