2.8 Additional information

2.8.1.1 Record History

The <recordHist> element, if supplied, must contain a <source> element, followed by an optional series of <change> elements.

The <source> element is used to document the primary source of information for the catalogue record containing it, in a similar way to the standard TEI <sourceDesc> element within a TEI Header. If the record is a new one, catalogued without reference to anything other than the manuscript itself, then it may simply contain a <p> element as in the following example:

<source><p>Directly catalogued from the original manuscript</p></source>

More usually however the record will be derived from some previously existing catalogue, which may be specified using the standard TEI <bibl> element, as in the following example:

<source><p>Information transcribed from 
<bibl><title>IMEV</title><biblScope>1234</biblScope></bibl>
</p></source>

If, as is likely, a full bibliographic description of the source from which cataloguing information was taken is included within the <listBibl> element contained by the current <additional> element, or elsewhere in the current document, then it need not be repeated here. Instead, it should be referenced using the standard TEI <ref> element, as in the following example:

<additional>
<recordHist>
<source><p>Information transcribed from 
<ref target="IMEV123">IMEV 123</ref>
</p></source>
</recordHist>
<!-- ... -->
<listBibl>
<bibl id="IMEV123">
<title>Index of Medieval Verse</title>
<!-- other bibliographic details for IMEV here -->
<biblScope>123</biblScope>
</bibl>
<!-- other bibliographic records relating to this manuscript here -->
</listBibl>
</additional>

The <change> element is a standard TEI element, which may also appear within the <revisionDesc> element of the standard TEI Header; its use here is intended to signal the similarity of function between the two container elements. Where the TEI Header should be used to document the revision history of the whole electronic file to which it is prefixed, the <recordHist> element may be used to document changes at a lower level, relating to the individual description, as in the following example:

<!-- to be supplied -->

2.8.1.2 Availability and custodial history

The <availability> element is a standard TEI element, which should be used here to supply any information concerning access to the current manuscript, such as its physical location where this is not implicit in its identifier, any restrictions on access, information about copyright, etc.

<availability><p>The manuscript is in poor condition, due to many of
the leaves being brittle and fragile and the poor quality of a number
of earlier repairs; it should therefore not be used or lent out until
it has been conserved.</p></availability>

The <custodialHist> record is used to describe the custodial history of a manuscript, recording any significant events noted during the period that it has been located within the cataloguing institution. It may contain either a series of paragraphs tagged with the standard TEI <p> element, or a series of <custEvent> elements, each describing a distinct incident or event, further specified by a type attribute, and carrying dating information by virtue of its membership in the datable class, as noted above.

Here is an example of the use of this element:

<custodialHist>
<custEvent type="conservation" notBefore="1961-03" notAfter="1963-02">
<p>Conserved between March 1961 and February 1963 at Birgitte Dalls 
Konserveringsv&aelig;rksted.</p></custEvent>
<custEvent type="photography" notBefore="1988-05-01" notAfter="1988-05-30">
<p>Photographed in May 1988 by AMI/FA.</p></custEvent>
<custEvent type="transfer/dispatch" notBefore="1989-11-13" notAfter="1989-11-13" >
<p>Dispatched to Iceland 13 November 1989.</p></custEvent>
</custodialHist>

2.8.1.3 Cataloguer's notes

It may occasionally be convenient to include detailed comments or notes which are not properly part of the manuscript description. The <remarks> element is provided for this purpose.

<remarks>
<p>Re ff. 33-36v:  According to Leroquais, the feast of Corpus
Christi with its octave was instituted for Franciscans in 1319; 
the hymn here is the standard Tantum ergo.</p>

<p> Re a photo:  Yes, do one, since the manuscript is signed and dated! 
How about f. 7v (nice cadelled initials, and f. 18 with Clare 
has already been reproduced elsewhere).</p>
</remarks>

2.8.1.4 Formal definitions

The <adminInfo> element and its immediate component elements are formally defined as follows: