Cataloguing Rules

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Contents

The following cataloguing rules have been proposed for use within the Master Project. This document is maintained at the Bodleian Master site, which should be checked for up to date information.

Appendix B.1 Datable Elements

Appendix B.1.1 acquisition,binding, custEvent, origDate, origin, and provenance

If the elements <acquisition>, <binding>, <custEvent>, <origDate>, <origin>, or <provenance> refer to a datable event or feature, the attributes and should be used to mark the beginning and end of the date range referred to: their values should contain a date in the ANSI (yyyy-mm-dd) format. For example:-

<origDate notBefore="1695-01-01"
notAfter="1695-12-31">1695</origDate>

Appendix B.2 Phrase level elements

Appendix B.2.1 bibl

Whenever the <bibl> element is used, each sub-component should be marked up explictly using a legal sub-element. For example, instead of

<bibl>Grech
G. M. , 'The Manuscript Tradition of Peter of Auvergne's Unedited
Commentary on Aristotle's Politics', Angelicum 41 (1964),
pp. 444-445</bibl>

use

<bibl><author>Grech,
G.M</author><title level="a">The Manuscript Tradition of
Peter of Auvergne's Unedited Commentary on Aristotle's
Politics</title> <title level="m">Angelicum</title>
<biblScope type="volume">41</biblscope>
<date>1964</date><biblScope
type="pages">444-445</biblScope></bibl>

Appendix B.2.1.1 biblScope

The following values should be used for the attribute within <biblScope>:-

volume
issue
pages
chapter
part

For example:-

<biblScope
type="pages">444-445</biblScope>

Appendix B.2.1.2 title

The attribute should be assigned a value when the <title> element is used within a <bibl>. One of the following values should be used:-

aanalytic title (article, poem, or other items published as part of a larger item)
mmonograph
j journal title
s series title
u unpublished material

For example:-

<title
level="m">Angelicum</title>

Appendix B.2.2 name

The names of the following classes of individuals should be marked with the <name> element:

scribes
binders
owners
artists
scholars

The attribute of the <name> element should be used to designate into which category the name falls, (ie, "scribe", "binder", "owner", "artist", or "scholar"). The attribute of <name> should be used to record the authoritative form of the name. For example:-

<name reg="Sanvito, Bartolomeo"
type="scribe">Bartolomeo Sanvito</name>

Appendix B.2.3 dimensions

Within the <dimensions> element, the sub-elements <height>, <width> and <depth> should be used to specify each dimension.For example:

<dimensions
type="leaf"><height>90</height><width>60</width></dimensions>

Appendix B.3 The Manuscript Identifier

Appendix B.3.1 country, region and settlement

Use the attribute for <country>, <region> and <settlement >within <msIdentifier> to express the regularised form of the names of these elements. Within the element itself, use your preferred form of the name.For example:-

<settlement reg="Antwerp
(Belgium)">Anvers</settlement>

Appendix B.3.2 idNo

Within <msIdentifier> provide an <idNo> element for the current shelfmark only, not for previous shelfmarks. Do not use the attribute

Appendix B.3.3 collection

Do not use the collection element within the <mdIdentifier> if the name of the collection is incorporated into the <idNo> for the item.For example, an entry for

<idNo>MS Rawlinson
poet. 223</idNo>

should not include a separate entry for collection.

Appendix B.4 Intellectual Content

Appendix B.4.1 The msItem element

Appendix B.4.1.1 author

In general, use the regularised form of an author's name within the <author> element. throughout a manuscript description. Where the author is known more widely by an alternative form of his/her name, use a <name> element within <author>, and use the <name> element's attribute to hold the regularised form of the name. For example:-

<author><name reg="Christine, de Pisan,
ca. 1364-ca. 1431">Christine de Pizan,
ca. 1364-ca. 1431</name></author>

Appendix B.4.1.2 title

Within the <msItem>, give the uniform title for an item within the <title> element. Do not use the attribute for the <title> element.

Appendix B.5 Additional information

Appendix B.5.1 Surrogates

When referring to a surrogate using a <bibl> element, the <title> sub-element, with the attribute set to "gmd", should be used to indicate the form of surrogate being described. For example:-

<bibl><title>De sanctitate vitae<title
type="gmd">facsimile</title></title></bibl>